General information

Job Title
Airport Administrative Assistant - ONT
Date
Wednesday, December 3, 2025
Entity
Unifi Aviation, LLC
State
California
City
Ontario
Base Pay Rate:
$ 20.00
Full/Part Time
Full Time
Exempt or Non-Exempt Position
Non-Exempt
Shift
A.M. shift, P.M. shift

Requirements and Description

Individual tasks could include: maintaining employee and other records; screening job candidates and ensuring completion/routing of required documents; processing applicant, new hire and employee transactions through the human resources information system; coordinating employee badging activities; managing employee uniform program; maintaining work schedules, billing processes, compiling reports; processing internal/external communications; coordinating audio and drug screening programs; assisting employees with benefit enrollment. In some locations, the Administrative Assistant could also be responsible for interviewing candidates and/or assisting with ramp, cabin service, operations or training duties.

Essential Functions:

  • Maintain strict confidentiality of all station personnel records and any other employee information.
  • Ensure complete processing of employment applications and new-hire paperwork including occasionally interviewing potential employees and keeping track of applicant information.
  • Maintain personnel records of active and inactive employees according to Company policy established by Human Resources.
  • Enter new hire information, personnel changes, personal data changes and payroll information into HRIS.
  • Collect fingerprints for the U.S. Postal Service access approval.
  • Coordinate fingerprinting and badging applications for Security Identify Display Area access.
  • Manage employee uniform program.
  • Maintain schedules, compile reports, and prepare billing information.
  • Maintain OSHA records and administer on-the-job injury reporting.
  • Ensure required posting and corporate information are updated and displayed as required.
  • Open, sort, and distribute incoming correspondence including faxes and email messages.
  • Process internal/external communications to correct person and/or department.
  • Coordinate hearing test and drug screening programs.
  • Assist employees with benefits enrollment and with questions/issues related to benefits.
  • In some locations, the Administrative Assistant may be required to assist with ramp, cabin service, operations and/or training duties. All other duties as assigned.

Experience

Preferred
  • 2 year(s): Minimum 2 Years of Administration & and Hiring experience
"Unifi is committed to equal opportunity employment regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability or veteran status."
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